Online Invoice Tracking

Digitizing the process of tracking invoice disbursements from vendors collaborating with the company. This disbursement process involves multiple units within the company, and inter-unit communication struggles to trace invoices that have or have not been processed. This system provides a solution by affixing QR codes to invoice document bundles, which are scanned at each stage within specific units.

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Human Resource Management System

A system managing comprehensive employee data, encompassing both internal staff and outsourcing. Each unit and outsourced vendor is authorized to manage their respective employee data. Employee data includes personal information, training records, employment status, job history, and more.

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National Invoice Dashboard

Continuing from the Online Invoice Tracking project, initially implemented in one plant, this phase extends the system to all company-owned plants. Tasks include planning infrastructure, data synchronization mechanisms, data migration, personnel training, and installation across each plant. The project culminates in a national dashboard consolidating all invoice data. This dashboard enables executive management to access information such as total paid invoice amounts compared to the number of outsourced employees, total overtime hours compared to overtime pay, and various other metrics.

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E-Recruitment

Adding a subsystem to the Human Resource Management System. This subsystem is designed to manage all aspects of the new employee hiring process, from job vacancy announcements, candidate registration, selection processes, to onboarding. With this subsystem, the company eliminates the need to manage candidate data on paper, streamlining the entire hiring process digitally.

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Digital Parking System

This system utilizes IoT to facilitate employee parking. It allows employees to easily park their vehicles and enables vehicle owners to monitor their status (whether they are still in the parking area or not) through a mobile app. Additionally, the system accommodates employees who own multiple vehicles.

Human Resource Management System

Managing comprehensive employee data within the company, including positions, roles within units, and direct supervisors. This system enables employees to clock in/out via mobile apps. Moreover, employees can submit and receive approvals for leave, permissions, and overtime. Supervisors can monitor their subordinates' attendance. HR oversees all this data across the organization.

E-IPKI

Managing applications for academic incentives such as incentives for scientific works, journal incentives, article processing charges, and conference incentives while automating calculations according to university regulations. Applicants can track their submissions through to the completion of the incentive disbursement process.

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E-AUP

Managing book printing requests where applicants can track the printing process of their books, including payment. The system also facilitates calculating author royalties based on book sales.

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E-Conference

Platform for all conferences organized by the university. Each unit or faculty hosting a conference manages participant registration, paper reviews, and issuance of Letters of Acceptance (LoA) digitally on this platform.

Spare Parts Management System

Procuring spare parts becomes challenging and uncontrolled due to the multitude of parts required for factory machines. This system enables the procurement unit to monitor real-time spare part usage, purchases, remaining stock, and notifies when stock levels fall below the minimum standard. It also predicts the optimal time to restock spare parts.

Airlangga Internationalization Dashboard

A system that aids the university in tracking all types of collaborations with external entities, spanning from student, faculty, researcher, to university-level engagements. Executive officers utilize the output data from this system to make decisions on how the university should strategically engage with external partners in the future.

Computer Based Test

A centralized and real-time examination system with automated question randomization and accurate timing using WebSocket technology. This system allows exam proctors to stop, pause, and resume exams for specific participants. It also supports providing additional time or reducing allotted time. Exam scores are instantly visible to the examination committee.